Bookkeeper & Administrative Assistant

Bookkeeper/Administrative Assistant

Job Summary: Utah AIDS Foundation, through client-driven services, champions sexual health and overall well-being for those living with or at risk for HIV and other STIs. Under the supervision of the Chief Financial Officer, maintain bookkeeping/accounting and provide administration support to various functions within UAF. Manage financial accounting systems and prepare and monitor financial records.

RESPONSIBILITIES:
  • Budgeting
    • Prepare budgets and budget justifications
    • Prepare budgets, budget justifications, and cost summaries for UAF funders and programs/projects as needed
  • Financial
    • Prepare monthly financial statements
    • Coordinate bookkeeping tasks and financial information exchange
    • Track monies owed to UAF through proper utilization of accounts receivable.
    • Ensure that all UAF expenditures are approved, with accurate invoice(s) and approved check requests.
    • Maintain all accounts payable and issue checks when approved.
    • Maintain filing system for all expenditures.
    • Coordinate grant billing with appropriate staff
    • Complete monthly reconciliation of each bank account in conjunction with the Chief Financial Officer.
    • Administer UAF payroll system, completing all necessary payroll reports.
  • Audit
    • Ensure accurate year-end auditing procedures.
    • Maintain details of all financial records, UAF assets, funders, and contracts
    • Run year-end detail reports.
    • Assist in agency auditing procedures
  • Reporting/Compliance
    • Prepare and file all reports necessary to comply with government regulations.
  • Personnel
    • Ensure all personnel records contain signed documents in accordance with UAF personnel policies and procedures and in compliance with government grants and for Federal Labor Standards Act.
    • Monitor employee benefits paperwork.
  • Administrative
    • Provide administration support to various functions within UAF.
    • Take all Board of Trustee Meeting minutes
    • Ensure all Board documentation is correct and up to date
    • Other duties as assigned.
REPORTS TO:

Chief Financial Officer

QUALIFICATIONS:
  • Minimum of two years experience in business, bookkeeping, accounting or finance fields; bachelors preferred.
  • Computer experience required QuickBooks experience preferred.
  • Systems management skills.
  • High level of organizational skills
  • Detail-oriented
  • Ability to relate positively and sensitively to persons diverse in lifestyle, age, ethnicity, beliefs, socio-economic level and sexual orientation.
  •  Ability to work in a team.
STATUS: 
Part-Time, Non-Exempt
COMPENSATION: 

$17-$20 per hour

CLOSING DATE:

April 30, 2021

HOW TO APPLY:

Please email resume and cover letter to Ahmer Afroz, Executive Director, at